What Software do You Use to Keep Track of Fleet Service Intervals?

[stercorarius]

I'm looking for some software to help keep track of, and stay on top of service intervals on equipment. It needs to keep track of a couple dozen heavy trucks, even more trailers for said class 8 trucks, a dozen or so light trucks, couple dozen pickups, couple dozen pieces of heavy equipment, dozens of small engine driven pumps, welders, generators, compressors etc. There are also a large number of tractors, but those will use JD link. I'm looking into using JD link for everything, but I'm not sure what it is capable of. What do you guys or the places you work for use for keeping track of fleet maintenance?

I would like the software to be able to print weekly reports or even daily reports of upcoming intervals. I would also prefer that for each piece of equipment I can add and later pull up and print full lists of VINs, serial numbers, service history, operating costs, part numbers and price sheets for each service, say for a service on a T800 it will pull up the quantity of oil, the Napa part numbers for the filters, and prices. These lists could be given to the purchasing agent so the mechanic doesn't have to wait on parts and we can keep the trucks on the road. Integrated inventory management would be a huge plus as well.

With how big the trucking industry is I can only assume that this software exists. I don't know that for sure though. Does it?

Sent from my S60 using Tapatalk

 

[conversekidz]

The company I work for tracks hundreds of thousands of maintenance records for our facilities.

What you are asking for is accompished through the use of a SQL database, with a custom interface and report outputs.

If you are tech savy (or have a friend that is) you can build what you are asking for in Microsoft Access (or any basic database software).


Not recommending the following as an option (have never used their service), but it is an example of what i'm trying to illustrate with using SQL. http://fleet-maintenance.com/

They use a custom interface wrapped around a MySql database.

 

[LAROKE]

I only have four vehicles to track. I've been using this for years.

http://carcaresoftware.com/

 

[stercorarius]

It may be worth them paying a guy to set up an SQL database or I might take a crack at it. It would be awesome if it could integrate with JD Link. It would also be nice to integrate it with the PO system and how they keep track of what expenses go toward. The nice thing about JD link is that if we install the modules in the trucks it can give us key on hours and miles driven along with real time location tracking. The program you linked to does have tire tracking which would be quite an asset. Something to look into. The thing that I would like to see is mobile access to the program. It would be nice to have either a cloud hosted service that gives me access from my phone when I'm out in the field so I can add part numbers, update repair status, pull part numbers, add equipment information, locate equipment, find out when the last time a problem was repaired and who botched it.

Sent from my S60 using Tapatalk

 

[Local]

I wish my company did this, the only time oil gets changed is when an engine gets rebuilt or when the hpop goes bad.

 

[stercorarius]

I wish my company did this, the only time oil gets changed is when an engine gets rebuilt or when the hpop goes bad.

Yeah that's how it's being run right now and they are realizing that it is becoming a problem. It makes for a good opportunity for me.

Sent from my S60 using Tapatalk

 

[conversekidz]

@Stercorarius Sorry I missed the JD link portion, Looking at the JD link (i'm assuming you mean John Deere) does have an API that you can use for your own development work.

https://developer.deere.com/

You could have your SQL database cloud hosted (any hosting provider will do), and have a developer tie it to the API's for JDlink....Just a thought.

 

[555]

I used Microsoft Access to manage 20 vehicle in 3 states.
Regards,
John

 

[Gear Box]

Fleet VIP has been good for me. More than 25 vehicles you pay a one time user fee. Here is there link
http://alembx.com/

 

[M6erfan]

Note books and a whiteboard in the garage

 

[WittHay]

We use IMS Fleet Maintenance Pro. Got a free version years ago. Keeps track of hours or miles/km

 

[shawnivan110]

I agree with LAROKE because I also use that track service for 2 years

 

[excavator]

Fleet VIP has been good for me. More than 25 vehicles you pay a one time user fee. Here is there link
http://alembx.com/

I also use Fleet VIP and it is very good and you can set up alerts print out and you can try for free

 

[stercorarius]

We use IMS Fleet Maintenance Pro. Got a free version years ago. Keeps track of hours or miles/km

That looks like it can do just about exactly what I'm looking for. If I don't go the Microsoft Access route I'll see if they will shell out for this. I think they already use Microsoft Access or something similar for keeping track of assets.

Sent from my S60 using Tapatalk